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Legitimate Interest Policy


Maintrack Services Ltd t/a | a limited company registered in the UK  (CRN 07917863) hereinafter referred to as CitiRental will occasionally use personal information to contact you regarding current projects for which you or your organisation are clients or prospective clients, or about new  services or topical issues addressed by the consultancy services offered. This policy explains how we collect and  use your personal information. This fair processing notice explains why the business collects information about  you. and how that information may be used. Examples of your personal information would include your name,  address, telephone number, driving licence number, NI number and email address as well as information.  regarding your business interests, etc. By using the website or providing CitiRental with your personal information you are agreeing to this policy. This Privacy Policy only relates to personal information collected via  the website contact form or from:  

Consent and Legitimate Interest | By giving us your personal information, you consent to us collecting and using that information in the ways that we describe in this privacy policy and / or that you have specifically consented to. Where we need your specific consent, we will always ensure that you are as fully informed as  possible at the time on what we do with your information, with whom it may be shared and how long we will keep  it. This is in line with the requirements of the relevant legislation. You can alter your preferences or withdraw your  consent at any time as described below.  

Legitimate Interest Assessment | has been carried out and it is established that there is a balanced Legitimate  Interest in place with regard to those clients, prospects and partner or supplier organisations, sole traders, event  attendees and other contacts with whom CitiRental has a relationship, so that we may continue to process this  data without the further or renewed consent of the data subject, who may withdraw consent at any time. by  contacting us. Holding and storing your information personal information we collect from you where there is an  ongoing legitimate service need or to comply with applicable legal, tax or accounting requirements. You have a  right to be ‘forgotten’ so when CitiRental has no ongoing legitimate business or commercial or operational need  to process your personal information it will be deleted where this does not affect our ability to comply with  applicable legal, tax or accounting requirements. Significant Endorsement to this segment with reference to the  following associated or analogous legislation:  

  • Road Traffic Offenders Act 1988  
  • The Road Traffic (Owner Liability) Regulations 2000  
  • Road User Charging (Charging and Penalty Charges) (London) Regulations 2001  
  • Terrorism Act 2000  
  • The Road Traffic  
  • Protection of Freedoms Act 2012  

CitiRental, will retain and store any such information for as long as it considers necessary without referral and  consideration of representations. Furthermore, CitiRental will pass your information to any organisation or body  legally entitled to request/demand it. You have a right to ask for copies of the personal information held about  you, and details of how that information is used. If there are any discrepancies in the information provided,  please let us know and they will be corrected. You can also update your personal information by contacting the  consultancy. Your rights and accessing your personal data. You have a right to ask for processing of your  personal information to be stopped, and if it’s not necessary for the purpose you provided it. You have a right to  ask for copies of the personal information held about you, and details of how that information issued. If there are  any discrepancies in the information provided, please let us know and they will be corrected. You can also  update your personal information by contacting the consultancy. In relation to all these rights, please email the  Data Controller (shown below) in the first instance, outlining your specific request. You will then be advised of the  process. This will, as a minimum, involve supplying us with proof of your identity to ensure that we only provide  personal information to the right person. You have a right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection  authority. Cookies are small, often encrypted text files, located in your browser directories. They are used by web  developers to help users navigate their websites efficiently and perform certain functions. Due to their core role  of enhancing/enabling usability or site processes, disabling cookies may prevent users from using certain  websites. There are different types of cookies, each used to do different things such as allowing you to navigate  between pages on a website efficiently, remembering your preferences, or storing your username, account  passwords or information stored by the third-party booking ap. Most web browsers automatically accept cookies,  but you can disable this function by changing the settings in your browser.  

To find out more about cookies | including what they are, how to control them or how to delete them, please  visit may be used on CitiRental website other than for Google Analytics; this  stores non-specific information and the data collected is anonymous. Contact The Data Controller who is Richard  Townsend. If you have any questions, comments, or complaints about this Privacy Policy, please contact the  Data Controller using the details below:  


c/o Regency House,  

99 Avenue Road, London NW3 5EJ  

Changes to the privacy policy  

This Privacy Policy may be updated or amended from time to time, to comply with law or to meet changing  operational requirements. Any updates or amendments will be posted on the website This  privacy policy is to be read in conjunction with any terms of business provided for any specific contract to supply  services.  

This policy was last updated on 19OCT23.  

All and any communication regarding this Legitimate Interest, Data & Privacy Policy must be communicated by email to 

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